How to Connect Your Email to QuickBooks Desktop?


Users can quite easily connect their email service in QuickBooks Desktop. This can be really helpful and can save considerable time involved in sending the reports, invoices, and other documents through emails outside QuickBooks. It is important to ensure that you have Outlook 2010 and newer versions of the same set up on your system. When that is ensured, this article will guide you through easy steps to connect your email to QuickBooks Desktop. So, continue reading.


Advantages of connecting your email to QuickBooks

Connecting QuickBooks with email can be beneficial in the following ways:

  • Invoices can directly be sent through QuickBooks via mail.
  • It is now easy to send payment reminders to customers via emails.
  • Users can easily share data in the form of spreadsheets through the webmail in QuickBooks.
  • Product list can now be easily made and subsequently sent to vendors.
  • Saves users the time consumed while sending emails via the browser.


Procedure to connect email to QuickBooks Desktop

Process 1: Process to set up Outlook to work with QuickBooks

Contact email provider to get details about Username, Password, Incoming email server address, Incoming email server type, and Outgoing email server address.


Process 2: Setting up Outlook

  • Run QB, then go to Edit, & then Preferences.
  • Choose Send Forms, and the Outlook. Click on Ok.

connect your email to QuickBooks Desktop

  • Set secure webmail to work with QB


Procedure to set up a secure webmail

  • Head to Edit menu, then Preferences, and then Send Forms.
  • Click Web Mail, then hit on Add.

connect your email to QuickBooks Desktop

  • Choose the email provider, the type correct email address.
  • Opt for “Use Enhanced Security”, then hit Ok.

connect your email to QuickBooks Desktop

  • When asked, proceed to sign in to the Intuit account.
  • The webmail login page will show up. Now, sign in, then grant Intuit access.


Procedure for Setting up webmail to work with QuickBooks

To start with, ensure the following:

  • Check the webmail servers & port settings.
  • For Webmail providers, enable account settings for two step verification.
  • Then, proceed as below:
  • Head to Edit, then for Preferences, and then Send Forms.
  • Opt for Web Mail, followed by “Add”.

connect your email to QuickBooks Desktop

  • Incorporate “Add Email Info”, then click on Ok.
  • In contrast to Secure Webmail, QB asks users to enter webmail p/w the first time when sending email using webmail.


Also read: QuickBooks payroll update not working or wont update


The current discussion revealed easy steps to connect your email to QuickBooks Desktop. To talk to our QuickBooks desktop support experts, call us directly at 1-800-615-2347.