How Can Electronic Signature Technology Help Your Business?

electronic signature guide

Procedure for obtaining an electronic signature software. The business world is rapidly replacing manual methods in organisations and, as a result, saving manual labour, particularly in the HR and sales departments, among other places.

Currently, do you have to print off documents, pack them into envelopes, send them on their merry way, and then wait patiently for them to be signed off on, sealed, and delivered? Or, even better, do you have to sit in pain as documents are signed and sent through a closing office to complete the transaction? 

All of these are things that we would like not to go through at work, and thanks to digital signatures, it is now possible.

What are Electronic Signatures, and How Do They Work?

When you create a digital or electronic signature, you are performing a cryptographic operation that combines the electronic signature with the data that is used to authenticate the signing process. 

An electronic signature, which makes use of public key infrastructure encryption technology, provides an audit trail and verifies that the signature was not altered in any way during the transaction process, which is important. 

Electronic signatures provide greater peace of mind for both senders and recipients by expediting document routing and reducing errors.

The following are 5 Ways of Utilizing Electronic Signatures in your Business:

Better Transactions & Customer Service

It is considerably more challenging to maintain client satisfaction in the modern market because consumers today demand transactions to be completed in a shorter amount of time. 

Allowing your consumers to sign and send documents online will streamline your business interactions and make them more comfortable for them. 

You position yourself as a helpful partner as a result of this, and it also demonstrates that you are considerate of their hectic schedules. 

This type of empowerment for your consumers can help you increase client retention while also establishing new customer relationships from the beginning.

No More Paper-Based Systems

The margin for error is virtually non-existent when it comes to contracts. Unfortunately, paper-based systems are prone to errors and signatures in the wrong fields, making contract management a time-consuming and inefficient process. 

Implementing contract automation or form automation with digital signatures, on the other hand, can significantly reduce the frequency of errors by demanding a check at every step of the validation process for enhanced control and convenience. 

In the end, you’ll appear more professional in customer interactions and save time as a result of this process.

Integrated With Your Digital Work Processes

In order to confirm that the person who sent the electronic signature is the same person who signed the document, electronic signatures employ validation. 

Normally, this would necessitate the assistance of a third party, which would add to the overall time required. 

On the other hand, Electronic signature allows customers to include signatures directly in their forms, saving them time and money by eliminating the need for third-party services or suppliers.

Secure & Trustworthy

When a paper-based system is in operation, it might be difficult to resolve disputes over transactions. 

An electronic signature, on the other hand, allows you to simply and comprehensively examine the document’s route. 

You may walk through every stage of a transaction’s construction, including who owned it at each point, when it occurred, and what it related to—even if the transaction took place months ago and was not recorded.

Among the security and compliance measures provide legally enforceable electronic signatures.

Furthermore, it is simple to assign different degrees of roles and rights to different participants in your signature process. 

So, if one person needs to evaluate something while another approves it, all of the sensitive information included within the document will remain private and confidential.

User-Friendly Software

You can have signatures signed from any location, on any device, at any time. Are you going out to lunch? You can still get those critical documents into the building without compromising security. 

You’re out of town, but you still want to keep your business running well. It’s not a problem. Electronic signature software enables you to deliver documents to be signed in mass over multiple channels, including email, SMS text messaging, embedded URLs, and QR codes.

The fact that you can track progress makes it easier to get signatures done as well. 

Do you want to know whether or not your client has completed the contract? 

At any time, you can access the web-based dashboard to see what is happening with a particular document. 

Are you about to enter a stressful quarter? Create automated reminders to ensure that you submit all of your documents on time!


In addition to employee onboarding and benefits, selection of electronic signatures can be used for a variety of other activities such as school permission forms, liability waivers, and other legal agreements.

Beside this, All other factors are dependent on you and the software you choose to implement in your organization. e-signature software is available in a variety of different configurations on the market today.

All of the software, such as WeSignature, DocuSign, HelloSign, Adobe Sign, and so on, is highly competing with one another in the real world.

Although free alternatives to Docusign or HelloSign competitors, as well as other similar services, are in demand, individuals are looking for free alternatives in order to suit their specific requirements and objectives.