A Guide to Implementing Employee Monitoring Systems Successfully

employee tracking software

Employee monitoring systems are vital tools to ensuring that your employees are performing at the level you need. But they can be a little intimidating, with all the terms and technologies involved. This guide aims to demystify employee monitoring systems so that you can get started implementing them in your organization.

What is Employee Monitoring System?

Employee monitoring system (EMS) is a software that helps to track the location, behavior and productivity of employees. It can be used in many situations, including at home, when travelling, and at the office. Employee monitoring software is a tool that you install at your workplace where it monitors the performance of your employees. This system’s primary goal is to make sure that your staff members put in a lot of effort and receive their salaries on schedule.

Purpose of The Guide

The purpose of this guide is to help employers implement employee monitoring software successfully. The guide will provide a step-by-step process that you can use to develop and implement an effective employee monitoring tool.

Employee monitoring systems help employers evaluate their employees’ performance, identify potential problems before they become issues, and monitor employee behavior. They are frequently employed as a standalone program or as a component of a larger human resources management strategy to monitor workers’ work performance.

Features of Employee Monitoring System

Online and Offline Tracking

Employers and employees can both utilise the personnel monitoring software. The system allows employers to track their employees’ attendance, productivity, and performance. Employees can utilise the monitoring system to monitor their own attendance, output, and performance. By using this system, employers will know exactly what their employees are doing at the office. This information can help them improve the efficiency of their operations if they find that some employees are not doing their work properly or are causing problems for others in the office.

Employees can use this monitoring system to keep up with their own work. They will be able to see how much time they spend on each project as well as how much money they are making per hour spent working on a particular project. If an employee finds that he is spending too much time working on a particular project, he may decide to cut back on his hours so that he can spend more time with his family or friends outside of work hours.

File Tracking

The file tracking feature of the employee file tracking software can be used to monitor the employee’s work. The system will automatically generate a log of all the files that are created and saved at the office or home computers, including the date and time it was created, its name, size, who created it and when it was last modified. This information will help you keep track of your employees’ productivity and efficiency.

Screenshot Monitoring

A screenshot monitoring tool allows you to monitor the activity of all devices where your company’s data is stored. The system allows you to see who accessed the files, when they accessed them and what programs were used. This information can be presented in a number of formats, including graphs and charts that allow you to keep track of how employees use their time.

Application Tracking

Application tracking can be used to track the usage of applications that are installed on your user’s computer. It allows you to know what software is being used, how often it is being used, and by whom. Application usage data can be used to determine which applications are most popular with your users, and also helps you in determining which new applications may be useful for your business.

Productivity Calculator

The productivity calculator is a feature that will be included in the employee monitoring software. This tool is designed to help you manage employee productivity and make sure that employees are working as efficiently as possible. The system will calculate how much time an employee spends on different tasks and compare it with their actual performance level. If there are any changes in their efficiency, it will be highlighted to them so that they can take measures for improvement.

Implementing Employee Monitoring Systems

To implement an employee tracking system successfully, you need to know what information is important and how to store it. The following sections describe how to set up monitoring systems and how to use them.

Setting Up Employee Monitoring Systems

Before you can start using your employee monitoring software, you must set it up. This includes ensuring that all employees have been assigned a unique user ID, a password and PINs for their devices. You also need to create an easy-to-remember URL for employees to access the monitoring service from outside of the company firewall. This will provide employees with access to any information that has been gathered about them before they leave the organization.

Storing Employee Data

Data about employees is essential for any monitoring system, but it must be stored safely and securely so that it cannot be tampered with or stolen by hackers or other unauthorized parties.

If you don’t keep this information yourself, then make sure that it is stored in a secure location. Away from your network and never accessible from outside of your network unless authorized users have been granted access.


In conclusion, employee monitoring systems are an essential part of the modern workplace. They can help companies prevent fraud, reduce risk and improve productivity. If you need help with implementing an effective employee monitoring system, contact a specialist like DeskTrack. It can help you to provide a solution that meets your needs in terms of cost and effectiveness.