Where do you usually discuss business?
If you’re still working on building your brand, chances are that you’re meeting colleagues and business partners at a cafe or restaurant. You may also have hosted a couple of online meetings from your home office or dinner table. While these are convenient and generally acceptable, these types of meetings aren’t your best bet if you have clients to impress or a team to inspire.
Renting a fully-equipped and furnished space, like a conference room, is one surefire way to take your meetings to the next level. Whether you’re planning a highly-strategic team meeting or an impressive presentation to convince potential investors, a professional meeting room can benefit you in multiple ways.
In this article, let’s take a look at the top 7 reasons why renting a conference room is worth the cost (and how startups can benefit from it).
1. Flexible, cost-efficient meeting rooms
Renting a meeting room from time to time is cheaper than you may think, especially when compared to expanding or upgrading your physical office. The rental terms of meeting rooms are affordable and flexible. You’ll only pay for the time that you need, making it perfect for occasional meetings and events like:
- Business meetings, briefings, and seminars
- Press conferences
- Group discussions
- Interviews
- Team training
- Projects
- Client meetings and consultations
2. Different meeting spaces for different business needs
Compared to expensive hotels, conference venues have a good selection of spaces that can cater to the size of your event, the nature of the meeting, the duration, and other factors. They have a variety of meeting room styles including boardroom, classroom, workshop setting, theatre-style, chapel, and even an auditorium for bigger events.
3. Housed in a prestige building
When it comes to impressing prospective clients, candidates, and partners, where you meet them is as important as the meeting agenda. Meeting rooms are housed in prestigious buildings in a business district, boosting the wow factor even before you’re able to deliver your message.
Aside from the prime location itself, you and your attendees will also take advantage of the venue’s warm hospitality. Clients and attendees are greeted by the friendly reception staff. Before and after the meeting, they can relax in elegant reception areas and business lounges, with free WiFi and refreshments.
4. Dedicated meeting planners and staff
When you rent a meeting room in a conference venue, you can take advantage of the venue’s dedicated event managers. They will assist you on your conference journey, from the initial concept of your event to successful completion.
Does your meeting involve complex AVPs that require advanced technical expertise? A conference venue has an in-house technical crew to assist you with setting up and troubleshooting.
5. Helps boost the quality of your presentation
Sure, your presentations translate well on your team’s tiny laptop screens, but have you ever thought how impactful they will be if projected using state-of-the-art AVP tools? A conference venue has everything you need, from fundamental presentation tools to advanced technologies that can level up your game.
Conference rooms are equipped with newer projectors, smart boards, plasma screens, audio equipment, conference phones, and video conferencing tools. And don’t underestimate to power of speedy WiFi! They’re also up-to-date with the latest event trends, which you can take inspiration from when planning your event.
6. Increase productivity and focus
Location truly plays a vital role in making your meeting a success. Taking prestige aside, conference rooms are quiet and distraction-free, allowing your employees to relax and collaborate in peace.
Meeting in a space conducive to one’s productivity and focus is the first step to getting better results. Your team will be more likely to generate fresh concepts and creative ideas. They’ll also be energized to engage with their colleagues and get more things done.
7. Leave a good first impression
From a prestigious address to fully-equipped meeting spaces, rental conference rooms allow you to present your business at its best. Meeting prospects or clients in a business-like setting helps maintain a professional tone and leaves your guests with a good first impression. It sends them the notion that you’re trustworthy, willing to go the extra mile, and serious about business.
Author Bio: Carmina Natividad is a passionate writer for Meet in DCU, a unique conference venue in Dublin which is perfect for corporate meetings, conferences, seminars and events. Writing articles about travel and lifestyle is one thing she finds enjoyable, next to playing the piano.
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